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PERSONAL INFORMATION : Personal information is any information about an identifiable individual. The Personal information that We Collect We collect and maintain different types of personal information in respect of the individuals with whom we interact. This personal information may include, but is not limited to: contact and identification information, such as your name, residential address, telephone number and email address; and payment information, such as your credit card information, debit card information, billing address and other similar banking information required to process transactions, such as donations made on or through our Website. How we may collect personal information We, our partners and third-party service providers collect personal information in a variety of ways, including: Through the Website: We collect personal information when you interact with or provide us with your personal information through the Website. From the charities to which you donate or contribute through BMF: The charities and organizations that BMF supports share information relating to your donation to these charities. From our Third-Parties & Service Providers: From time to time, we may utilize the services of third-parties and may receive personal information collected by those third parties in the course of the performance of their services for us or otherwise. Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to us. These third-parties may include, but are not limited to our joint marketing partners, payment processors, social media platforms and analytics providers.
Why we collect personal information : We only collect the necessary information from you to provide you with the services available through our Website, to fulfil BMF’s legitimate business purposes as a charitable enterprise, and which enables BMF to manage, maintain, and develop our operations. For example, we collect and use information in order to:
Charity governance : To deliver our charitable purposes, statutory and financial reporting and other regulatory compliance purposes.To facilitate research, events management, the administration of volunteers, employment and recruitment activities, and carry out the day-to-day operations of BMF.
Fundraising and Campaigning : To administer campaigns, events, initiatives, programs and donations, send marketing materials and sending thank you communications, including preparing and providing tax receipts.
Providing the functionality of the Website and fulfilling your requests. To verify your identity, establish, maintain, administer and manage our relationship with you so that we may provide you with, facilitate or receive from you, the services, payments, donations or other matters that have been requested. To enable you to register, access and maintain an account with us. To respond to your inquiries and fulfil your requests, when you contact us via our Website or otherwise, for example, when you send us questions, or when you request information about our Website, organisation or services. To send you administrative information, including information regarding the Website and changes to our terms, conditions and policies. To complete and fulfil your donation or purchase, for example, to process your payments and donations, communicate with you regarding your purchase or donations and provide you with related customer service.
Providing you with our communications, newsletter and/or other marketing materials. To communicate with you about services, offers, promotions, campaigns and events offered by BMF and others. To send you marketing related push notifications and emails, with information about our services and other news about BMF and its initiatives.
Analysis of personal information for business reporting and providing personalised services. To analyse or predict our users’ preferences in order to prepare aggregated trend reports on how our digital content is used, so that we can improve the Website. To better understand you, so that we can personalise our interactions with you and your experience on the Website, including by presenting information, content, opportunities and offers tailored to your interests.
Allowing you to participate in sweepstakes, contests or other promotions. We may offer you the opportunity to participate in sweepstakes, contests and other promotions. Some of these activities have additional rules with information about how we use and disclose your personal information.
Aggregating and/or anonymising personal information.: We may aggregate and/or anonymise personal information so that it will no longer be considered personal information. We do so to generate other data for our use, which we may use and disclose such aggregated and/or anonymised data for any purpose.
Accomplishing our business and charitable purposes: For data analysis, for example, to improve the efficiency of our Website. For audits, to verify that our internal processes function as intended and are compliant with legal, regulatory or contractual requirements. For fraud and security monitoring purposes, for example, to detect and prevent cyberattacks or attempts to commit identity theft. For developing new offerings, communications, services, programs, events and initiatives. For enhancing, improving or modifying our current, offerings, opportunities, services, programs, events and initiatives. For identifying usage trends, for example, understanding which parts of our Website are of most interest to users. For determining the effectiveness of our promotional campaigns, so that we can adapt our campaigns to the needs and interests of our users. For operating and expanding our activities, for example, understanding which parts of our Website are of most interest to our users so we can focus our energies on meeting our users’ interests.
Fulfill any other reasonable purpose to which you consent. By consenting to our collection, use and disclosure of your personal information through the use of our Website you allow us to fulfill the purposes for which we collect your personal information. We will collect your express consent prior to sending you any commercial electronic messages (e.g., marketing emails, news and updates), unless an exception to obtaining your opt-in consent applies under applicable laws. You will have the opportunity to opt-out of receiving commercial electronic messages at any time.
Disclosure of Personal information : We may disclose your personal information to our affiliates and our respective employees, contractors, consultants, service providers, the charitable organizations that BMF supports and other parties who require such information to assist us with managing our relationship with you and operating our organization, including third parties that provide services to us or on our behalf. For example, we disclose personal information:
To third parties, to permit them to send marketing communications to you, consistent with your choices. To third-parties that sponsor contests, sweepstakes and similar promotions. In connection with a sale or business transaction involving BMF:
To enforce our terms and conditions and to protect our rights, safety, property and/or that of our affiliates, partners, you or others. In addition, your personal information may be disclosed: As permitted or to comply with applicable law and regulations in cooperation with foreign or domestic government authorities or law enforcement. This can include laws outside your country of residence. To cooperate with law enforcement. For example, when we respond to valid legal processes such as search warrants, subpoenas or court orders or other similar law enforcement requests. This can include laws outside your country of residence. As part of BMF’s regular reporting activities under applicable laws.
Sensitive Information : Unless we request it, we ask that you not send us, and you not disclose, any sensitive personal information (e.g., social security numbers, social insurance numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the Website or otherwise to us.
COLLECTION, USE AND DISCLOSURE OF OTHER INFORMATION : “Other Information” is information that does not reveal your specific identity or does not directly relate to an identifiable individual. We and our third-party service providers may collect Other Information, such as: Browser and Device Information: Browser and device information, such as your IP address, device domain used to access our Website, the operating system on your device, your device settings, application IDs, the type and version of your browser, serve log files, crash data, and other unique device identifiers. Cookies and Other Tracking Technologies: This information includes, but is not limited to, information that is collected through cookies, pixel tags and other technologies, such as web beacons. Information about how you use the Website: This information includes, but is not limited to, the website you came from to access our Website, the page of our Website you entered and exited at, any page within our Website that is viewed by your IP address.
SECURITY: We seek to use reasonable physical, technical and administrative measures to protect personal information under our control. These safeguards are designed to prevent your personal information from loss and unauthorised access, collection, use, disclosure, copying, modification, disposal or destruction. Unfortunately, no data transmission over the Internet or data security system can be guaranteed to be 100% secure. The security of your personal information is important to us. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact Us” section below.
CHILDREN: The Website is not directed to children and we do not knowingly collect, use or disclose personal information from children through the Website, except where in compliance with applicable laws.
JURISDICTION AND CROSS-BORDER TRANSFER : Your personal information may be stored and processed in any country where we have facilities or in which we engage service providers and, by using the Website, you understand that you are transferring your information to countries outside of your country of residence, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security agencies in those other countries may be entitled to access your personal information. If you have any questions regarding the storage of your personal information, please contact our Privacy Team using the information included in the “Contact Us” section below.
ACCESS TO YOUR PERSONAL INFORMATION: You can ask to access the personal information that we have received from or possess about you. If you want to review, verify or correct your personal information, please contact our Privacy Team. Please note that any such communication must be in writing. When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. We may charge you a fee to access your personal information; however, we will advise you of any fee in advance. If you require assistance in preparing your request, please contact our Privacy Team. Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous in accordance with our record retention obligations and practices. In the event that we cannot provide you with access to your personal information, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.
YOUR CHOICES : We give you choices regarding our use and disclosure of your personal information for marketing purposes. If required under the laws for your jurisdiction, you will be provided with an opportunity to opt-in to receiving news, updates, marketing and promotional communications from BMF and its partners. You may opt of receiving news, updates, marketing and promotional communications from us and/or our partners at any time. You may also opt-out from: Receiving push notifications from us – if you do not want to receive push notifications from us, you may opt out using your device settings. Our sharing of your personal information with third parties for their marketing purposes – if you prefer that we not share your personal information on a going-forward basis with third parties for their marketing purposes, you may opt-out from such sharing by emailing us at email@example.com We will try to comply with your request(s) as soon as reasonably practicable, and in all cases, within the time period prescribed under applicable laws. Please note that, if you opt-out from receiving marketing-related messages from us, we may still send administrative messages to you.
How you can access, change or delete your Personal information : If you would like to request to review, correct, update, suppress, restrict or delete personal information that you have previously provided to us, object to the collection, use, disclosure or other processing of your personal information, or if you would like to request to receive an electronic copy of your personal information for purposes of transmitting it to another company (to the extent this right to data portability is provided to you by applicable law), you may contact our Privacy Team using the information included in the “Contact Us” section below. We will respond to your request consistent with applicable laws. In your request, please make clear what personal information you would like to have changed or removed, or whether you would like to have your personal information suppressed from our database. For your protection, we may only implement requests with respect to the personal information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
RETENTION PERIOD : We retain personal information for as long as needed or permitted in light of the purpose(s) for which it was obtained and consistent with applicable law. The criteria used to determine our retention periods include, but are not limited to: (1) the length of time we have an ongoing relationship with you and provide the Website to you (for example, for as long as you have an account with us or keep using the Website, as applicable); and (2) whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period of time before we can delete them).